The ServeTrac workspace
Bring your outreach work into one place.
ServeTrac
Visit reporting
Understand service volume without manual spreadsheets.
Families served
248
Volunteer hours
248
Items provided
248
Product illustration · example data
Built around your service day
From the first visit to a clearer report
Know the household
Keep household members, visit history, appointments, and referrals connected so your team has context.
Coordinate the team
Organize volunteer commitments and use registration, self-service, confirmations, and reminders.
Record the work
Manage inventory intake, ESOL attendance, visits, and Activity Forms as services happen.
Make records useful
Review detailed reports, export data, and share the public impact information your organization chooses.
Included in Free & Ministry Plus
Practical tools, from the start
Both standard plans include these core workflows. Organization settings and user permissions determine access; Activity Forms can be activated when needed.
Households & service records
Households and members, visits, appointments, event scheduling, and ESOL attendance.
Volunteers & communication
Volunteer records, shift commitments, registration, self-service, email-code access, confirmations, reminders, and announcements.
Inventory & community resources
Inventory management and intake, external resources, referrals, and donation drop-off forms.
Forms & flexible records
Activity Forms, custom fields, household self-registration, and volunteer registration.
Reports & data tools
Detailed reports, data exports, and bulk imports to keep your records useful.
Public connection
Public organization profiles, aggregate impact, event listings, and support options controlled by your organization.
For churches & nonprofits
Structure for teams with a lot on their plate
A church pantry coordinating repeat visits. An outreach team sharing volunteer and inventory records. A ministry leader preparing reports for partners. ServeTrac brings those everyday workflows together.
More room as your ministry grows
Ministry Plus expands core record capacity, supports external PDF impact-report uploads, and offers multi-site operation with activation and setup. Optional AI Analyst, Case Management, and Private API Integration add-ons are activated by ServeTrac.
Explore Ministry PlusCommon questions
Is ServeTrac a fit for your team?
Who is ServeTrac designed for?
ServeTrac is designed for churches, food pantries, nonprofit organizations, and ministry teams coordinating community outreach. It brings household services, volunteers, inventory, forms, and reporting into a shared workspace.
Can a small organization use the Free plan?
Yes. Free includes the core operational tools, including inventory, reports, exports, registration, and operational email notifications, with defined allowances per organization. Review Pricing for the full capacities and counting rules.
Can staff and volunteers use ServeTrac?
Yes. Access depends on organization settings and user permissions. Volunteer profiles and volunteer email-code access are separate from staff accounts; the Free staff allowance is five accounts, including pending invitations.
Can we use forms for our own outreach activities?
Activity Forms and custom fields are included in both standard plans. Activity Forms can be activated when needed. Form and submission capacities depend on your plan and configured settings.
Are public profiles and events part of the private API add-on?
Public organization profiles, public event listings, and aggregate impact sharing use the organization’s existing public visibility settings. They do not require the private API add-on.
Let’s talk about your ministry